Innovative Print Solutions Designed for Law Firms
The legal industry operates on accurate, secure, and timely document management, given its reliance on large volumes of contracts, case files, discovery documents, and court filings. From solo practices to large corporate firms, legal professionals must ensure that documentation is efficiently managed, securely stored, and easily accessible to maintain compliance with strict regulatory requirements and support client needs.
Effective print management systems in law firms streamline workflow, reduce the risk of human error, and ensure that documents meet necessary legal standards. This can lead to increased efficiency, improved client satisfaction, and enhanced operational success.
Key Needs:
- Document Security & Compliance: Protecting sensitive legal information with encryption and secure printing mechanisms (including GDPR and attorney-client privilege compliance).
- Efficient Document Management: Managing high volumes of case files, contracts, and other legal documents efficiently.
- Cost Control: Tracking and managing print usage to minimize waste and control expenses.
- Client Communication: High-quality printing of client-facing materials like presentations, briefs, and settlement agreements.
Our MPS Solutions:
- Secure Print Release: Implement secure printing to protect sensitive documents and comply with data protection laws and confidentiality requirements.
- Automated Document Workflow: Streamline the preparation and distribution of legal documents through automated workflows.
- Print Usage Monitoring: Tools to monitor and optimize print usage, ensuring compliance with internal billing systems and controlling costs.
- Professional Document Presentation: High-quality output for court filings, contracts, and client presentations that require professional appearance and precision.
Cut costs and improve productivity with our specially-tailored print solutions
Gain visibility and control over all printing devices, no matter the size of your network
Embrace new technologies and effectively manage costs with one single, powerful platform
Receive continuous monitoring and proactive technical support
Streamline printing and production processes with a single-source partner
Managed Print for Law Firms: Improve Security and Efficiency
Do you know how much your Law firm spends on printing? You might be surprised to learn that the costs you’re tracking don’t cover the total cost of ownership.
MPS for National Law Firms
National law firms operate on a larger scale, managing thousands of cases across multiple practice areas and jurisdictions. These firms require advanced document management solutions that can scale with their extensive client bases, while ensuring compliance with federal and international regulations. National firms also face unique challenges in terms of security, efficiency, and the need to integrate print services across multiple locations.
Typical Pain Points and Solutions
Scaling document systems to support a large number of users across multiple offices and regions is a significant challenge. Without a unified and scalable printing infrastructure, organizations may face inefficiencies in document sharing and management, inconsistent user experiences, and increased risks to data security. This can lead to operational bottlenecks and hinder effective collaboration among teams spread across different locations.
Our Managed Print Services (MPS) seamlessly integrate print systems across all your offices—whether they’re in the same city, across the state, or nationwide. This unified approach streamlines document sharing and management, providing a consistent and efficient user experience. MPS ensures that as your organization grows, your printing infrastructure scales accordingly while maintaining robust data security measures to protect sensitive information at every location.
Law firms frequently need to print large volumes of documents such as case files, discovery materials, and client correspondence. Managing this high-volume printing can strain resources, leading to inefficiencies, increased costs, and potential delays. National firms, in particular, struggle with ensuring that their printers can handle the workload without compromising on speed or quality.
Our Managed Print Services (MPS) provide state-of-the-art, high-speed printers designed to manage large document volumes efficiently. We offer visibility into these high-performance printers to ensure they operate optimally and cost-effectively. With MPS, your firm can handle extensive printing demands smoothly, reduce downtime, and maintain productivity—all while keeping printing costs under control.
Ensuring the security of sensitive legal information across multiple office locations and remote work setups is a significant challenge. Law firms are increasingly vulnerable to data breaches when confidential client documents are printed without adequate security measures, risking non-compliance with various data protection regulations.
Our Managed Print Services (MPS) offer encrypted, compliance-ready printing to protect confidential client information. We provide secure, end-to-end printing solutions that meet varying data protection regulations, ensuring your sensitive legal documents remain protected whether you’re in the office or working remotely.
MPS for Mid-Sized Law Firms
Mid-sized law firms often balance the high-demand workflows of national firms with the cost constraints faced by smaller firms. They need flexible and cost-efficient printing solutions that can handle complex legal workflows without compromising on security or professionalism. As these firms grow, their print solutions need to be scalable, allowing them to meet the increasing demands of their clients and cases.
Typical Pain Points and Solutions
Law firms often face high operational expenses stemming from uncontrolled and unnecessary printing. Without budget-conscious solutions, these costs can escalate quickly, impacting the firm’s overall profitability and resource allocation.
Our Managed Print Services (MPS) provide cost-control tools through advanced print management systems that monitor usage. These tools help reduce unnecessary expenses by tracking printing habits, setting quotas, and promoting more efficient practices. By improving operational efficiency, your firm can focus resources on what truly matters—serving your clients effectively.
Secure document handling is critical in the legal industry, where safeguarding confidential client information is not just ethical but often legally mandated. Firms must adhere to stringent legal standards and regulations to protect sensitive data, and any breach can lead to severe repercussions.
Our MPS offers secure print systems that ensure all printed documents are encrypted and meet the highest standards of data security. These solutions safeguard confidential client information throughout the printing process, helping your firm adhere to legal standards and regulations. With secure authentication and user access controls, you can prevent unauthorized access and ensure that sensitive documents are handled appropriately.
As your firm grows and takes on more cases, the need for flexible scaling of print services becomes evident. Additionally, producing high-quality printed materials—such as briefs, settlement documents, and presentations—is essential for leaving a professional impression on clients and in court settings.
Our MPS provides scalable print solutions that grow with your firm, offering the flexibility to increase capacity as your needs expand. Coupled with professional output capabilities, we ensure that all your client-facing documents are printed with high-quality standards. This means every brief, agreement, or presentation is sharp and professional, helping you make a positive and lasting impression.
Cost Management
Effectively manage costs, increase uptime, and provide visibility using a single system
Continuous Improvement
Identify problem areas and drive improvement across operations with governance metrics
Data Security
Print quickly and easily from anywhere without sacrificing document security
Digitalization
Scan, convert, and securely store paper files as easily- retrievable digital documents
Want to see for yourself?
Contact us today to learn more about how FTG can help your law firm increase profitability.
